In this article, Dr. Ron Klein provides a useful framework by which metadata can be understood.
Klein suggests the following steps in the successful implementation of a metadata strategy:
Define – make your words reverberate across the organization. Name things clearly and properly; use the cultural slang but innovate to improve understanding and improve communication.
Capture – ensure it is well documented and communicate, communicate, communicate. Use this opportunity to review on an item-by-item basis: (1) update/revise and check the terms, (2) delete duplications, or (3) rationalize similar ones.
Assess Quality – validate that it is in use appropriately with different audiences.
Deliver– Once updated, publish through all channels you can utilize.
Sustain – keep doing it, always.